In this new digital age, companies have been forced
to drastically change their resource management and coordination processes, to
the point that today most of their documents are produced electronically.
One of the departments that has changed the most in
this process is finance, due to the centralization of all its tasks through
accounting systems, which is why today we have decided to show you the
advantages and disadvantages of these programs in the administration of SMEs.
Advantages
of using an accounting system
The main objective of accounting systems or
software is to automate and simplify administrative tasks within an
organization, since they allow unifying accounting and commercial operations,
thus allowing companies to manage their resources more efficiently. Below we
will mention some of its benefits:
They save
time and money
One of the most important benefits of implementing
an accounting system is that it allows companies to save time and money in the
preparation of their accounting records, since they need a much smaller amount
of resources to function and drastically reduce the amount of errors.
Improve
business management
By using Customized accounting software,
companies not only have all their data unified and stored in one place, but it
also facilitates decision-making and allows them to better manage the company's
resources.
They
simplify administrative processes
One of the challenges that companies currently face
is how difficult it is for them to keep all their accounting processes up to
date, however, with the use of these programs it is much easier to automate
work and streamline day-to-day tasks.
Improve the
availability of your vouchers
By having all the receipts organized and unified in
the same system, companies can have their information available at all times
and search times are reduced. Another advantage offered by these programs is
that many are stored in the cloud, which allows you to manage accounting
information at any time and from anywhere.
Reduce the
amount of paper
Thanks to the fact that these systems issue
receipts electronically, by implementing them companies can drastically reduce
their paper consumption, printing costs and the impact their activities have on
the environment.
Disadvantages
of implementing an accounting system
Now that we know the advantages of using these
programs, it is important that we also bear in mind some problems that the use
of these systems can cause in business administration.
Require
prior knowledge to use
Most of the administrative software are designed
and thought for people with a high accounting knowledge, so we recommend
choosing programs with a friendly interface and that offer a good support
service so that you can get the most out of all its functions.
They need
constant maintenance
Another drawback of these systems is that some
require constant maintenance and updating. In these cases, it is best to select
an application that updates automatically to avoid installing additional
packages.
They cause
extra expenses
Although most of these systems offer reasonable
rates, many of them require the installation of additional RAM or modern
processors for their use, which is why we recommend using accounting
applications in the cloud that do not require local facilities to function.
Now that you know all the advantages and
disadvantages of accounting systems, you no longer have an excuse to automate
the administrative tasks of your business, so we recommend studying the
different options that exist in the market and selecting the program that best
suits your needs.
If you liked this information, we recommend that
you also read our article on Tips for keeping accounting for SMEs, where we
explain the latest accounting news and give you tips to improve the management
of your business.
Read also: Accounting
advice and its benefits
