Step by step: learn how to use ERP software in accounting.

 

Taking care of a company's accounting is definitely not an easy task. It is necessary to consider personnel expenses, supervise contracts with suppliers and customers, deal with tax obligations, make and monitor investments, in addition to many other activities. And all of this must be done without missing deadlines, always keeping an eye on the overall financial balance.

 In the past, to account for so many details, it was necessary to manually feed and control many spreadsheets. Only in this way was it possible to deal with such a varied and numerous mass of accounting data. It was, therefore, a slow, bureaucratic and very delicate activity. However, thanks to technological advances, this reality has been changing from water to wine.

 Thanks to ERP Accounting Software solutions in UAE, it has become infinitely easier to handle all these numbers in a fluid, automated and secure way. Do you want to know how this is possible? So keep following today's post!

 Understand ERP software

 ERP: this is the acronym for Enterprise Resource Planning or, in good Portuguese, a business management system. ERP software is a program that centralizes your company's information in one place, making the real monitoring of the business a more accessible and agile task.

 For this, it is divided into modules (such as sales, inventory and  Human Resources ), which are fed in an automated or manual manner and, most importantly, are integrated into a single interface. So you can analyze the numbers of Human Resources together with the accounting and tax information of your company, for example.

 Automate your processes

 Some of the tasks in the accounting area are quite repetitive and time consuming. Launches of water, electricity and rent bills, for example, are repeated month by month. But you don't need to write them monthly, you know?

 A  good ERP software  can automate this type of release. So, without any direct human intervention, he already considers the daily expenses of his business. In addition to streamlining processes , automation also reduces the risk of  human error , avoiding its consequent losses and rework.

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Control cash flow

 If you don't already know, it's time to know: cash flow is a very important metric to monitor the financial health of absolutely any company. So it is important that you monitor it in real time.

 With an ERP software, you can see the entries and exits practically immediately, still foreseeing future financial movements that are already registered. This is the case with the purchase of certain equipment or the  payment of taxes , for example.

 Track the right metrics

 Each type of business requires the monitoring of specific metrics, right? For e-commerce, for example, it is essential to find out how many visits to the online store are converting into sales. But what about your company?

 The important thing is to know that, in the business management software, you select the indicators that really matter, having easy access to them to be able to analyze each one individually or in parallel. Thus, you have the data that matters always available to make strategic decisions with the right foundation.

 Observe business evolution

 We have already spoken briefly here about the importance of the ERP system for monitoring (in real time) the accounting movements of your company. But the system is also an important repository of data about the business!

 This information can be consulted at any time so that you can compare what the company was like months ago and how it is progressing now. With that in hand, it becomes much easier to define the best way to achieve your goals for the future!

 Do you want to know more about how ERP software can help your company management? Get in touch and know our solutions!

 

WHEN IS THE RIGHT TIME TO IMPLEMENT BUSINESS INTELLIGENCE?

 The data and information that companies handle are increasingly essential to run a retail business, and one of the best tools they can use to manage it is business Customized accounting software. Due to the advancement of technology and globalization, companies need a great deal of information in order to understand their customers, detect and anticipate trends with the right products, and create successful campaigns.

 Data is critical to the success of retailers, but at the same time, it is not enough just to have it. There is surprising information in the data you collect daily in your business, but you need the right tools to extract it. The solution that has been used the most in recent years is Business Intelligence (BI).

 With a BI solution, they can transform the information they collect into an invaluable source of knowledge and, ultimately, revenue. It allows you to consolidate information from multiple data sources into a single, clear snapshot of your business. As a result, it's easier to monitor your key metrics, such as sales, performance per salesperson, or over-budget revenue. It can also help you capture data entry issues in a timely manner.

 WHEN TO IMPLEMENT A BI BUSINESS MANAGEMENT SYSTEM?

 If they have companies that collect data, they will benefit from a BI solution. So if you wonder when should you install a solution? The answer is as soon as possible, especially if you are in the implementation of a new ERP system. Far from making things more complicated, the BI system will complement the ERP implementation.

 In many cases, implementing a predefined Business Intelligence solution for your ERP system will take only a few hours or a few days at most, depending on the size of the database. If your company already uses a standard ERP solution, implementing the BI solution is faster and easier.

 Until a few years ago, BI solutions were designed for large companies and required large investments during implementation and extensive IT resources to maintain them. This is no longer the case today, as they are increasingly accessible, especially for small and medium-sized businesses, as cloud solutions offer retail companies of any size the opportunity to deploy, configure and use. the latest analysis tools without the need for special knowledge.

 Cloud-based BI is also often available at a subscription price which makes it an affordable solution for companies that cannot afford a large initial investment. Even better, free trials are often available to test and see if it is the best solution for your needs.

 To choose the version that is right for you, you must begin by analyzing your needs and your environment; the choice will depend on several factors, such as company culture, technology, and internal skill set. The most versatile that adapts to any company is SAP Business One software, the market leader in business management. If you want to implement it in your company, contact the experts at aaa - cas, where our consultants will support you with their extensive experience.

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WHY DOES YOUR BUSINESS NEED BUSINESS INTELLIGENCE?

 Business intelligence software is called a set of strategies for the creation of business knowledge from data analysis, that is, it is the ability to transform data into information and knowledge. This is essential, since it is not only a matter of collecting, or even analyzing the information, but of processing it, turning it into a suitable reference for decision-making.

 Properly implemented, it acts as a strategic factor generating a competitive advantage, based on the ability to acquire privileged information: entry into new markets, financial control, cost optimization, production planning, analysis of customer profiles, profitability.

 Among the fundamental characteristics of business intelligence are:

 Observation through data collection.

• Comprehension, thanks to the analysis and crossing of data.
• Prediction, given by understanding the evolution of the data that allows prospecting.
• Collaboration, through the circulation of results and cooperation between departments.
• Decision, through which knowledge is converted into actions.

 BENEFITS OF USING BUSINESS INTELLIGENCE

 There are many benefits in the implementation of this system, such as support in making decisions that are no longer taken blindly, the accessibility of information, which will now circulate in a timely manner among those responsible and interested, and better planning, benefiting among others. things for a significant time saver.

 Business Consultant in UAE, like SAP software, is translated into a set of methodologies, applications and technologies to gather purify and transform data from transactional systems and unstructured information into structured information, suitable for analysis and transformation into knowledge. BI systems and components differ from other systems, such as operational ones, in that they are optimized for acquiring and disseminating data.

 By making use of this system, they will gain competitiveness compared to other businesses, which will not only improve the performance of their companies, but will also be able to face unexpected problems and be faster in innovation.

 If you have already been convinced to implement a system, we invite you to contact phone at 97142287774 for more information and in Monterrey by email: info@aaa-cas.com . We are specialists in the ERP SAP Business One system, the best business intelligence solution for your businesses.

I want to start my business, where do I start?

 

You have decided to take the plunge and start your own activity. In the vast world of entrepreneurship, it is normal that you are lost and do not know where to start. Here are a few tips that can help you get started and guide you on the important elements to take into account when you business start-up.

1) Finding a good accountant

One of the first steps is to start looking for an accountant who will fit your business and your budget. He will be your right arm and will be able to support you in the launching of your project by providing you with important information such as the tax rules specific to your activity or even if it is preferable to settle in physical person or in company.

The choice to use the services of one or the other accountant is based mostly on word of mouth or on recommendations. At TIP Aaa-cas, a large part of our clientele is made up of trustees and accountants.

It is important to create a real relationship of trust with your accountant. Be aware and try to understand the operations it performs. However, if you wish to do some of your accounting yourself, some ERP Accounting Software solutions in Dubai allows you to do this while guaranteeing your accountant access to your data. This is particularly the case with ERP software, through its concept of "mandated access" .

2) Acquire good management tools

In order to be able to focus on the heart of your business, it is important to have good management software.

It will help you in particular in the management of your stocks, your customer database, your accounting or your invoicing. Make your life easier and choose complete, integrated and user-friendly management software. The ERP management software allows you to manage your business from A to Z , from managing your stocks to setting up your online store.

3) Ensure the backup of your data

Be sure to keep your data in the software safe, without any risk of losing or damaging it.

The accommodation is an excellent solution: it guarantees access your data anywhere, anytime. It also makes it possible to avoid losing your data in the event of a technical problem with your workstation or your local server, since all of your data entered in the ERP software is hosted on powerful and secure servers .

TIP Group also has many other solutions related to the security of your network.

These few tips will get you started in the best conditions. Do not hesitate to contact us, we will guide you more precisely through our complete e-Business solution.

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WHAT MAKES POINT OF SALE SOFTWARE GOOD?

 Today, there are a wide variety of technology options available for managing retail store sales, so finding point-of-sale software can be tricky. Each system has different sets of features that are very helpful, but before choosing the right one, you need to know the general points to pay attention to.

 TRANSACTION TIME AT MULTIPLE POINTS OF SALE

 In general, systems tend to work well and reasonably fast when operating on a single device or installed directly on point-of-sale devices. When they are implemented independently, at various points within and / or outside the same branch, it is important to select software that can operate with a fast transaction time and with real-time communication with the different departments involved, such as warehouses , accounting, branches, among others.

 FRIENDLY INTERFACE FOR SOFTWARE USERS

•  The biggest downside to point of sale systems, especially for small businesses, is the employee learning curve. So they should look for one that is user-friendly, with an efficient graphical interface and that reduces possible human errors committed by employees while they learn to use them. An example is SAP Business One , which is a very efficient, interactive and easy to operate system, even for inexperienced users.

 POINT OF SALE DATA SECURITY

 Security is the most important thing for the data of companies and buyers, so they must select a point of sale system that is secure and allows the transfer of information in an encrypted way.

 The main security points that must be taken into account are:

• PCI compliant system and card reader or terminal with data encryption.
• Use of new technologies, such as the use of tokens and NFC contactless payments.
• Handling of encrypted data with access with high security keys.
• Data access through the cloud.

TECHNICAL SUPPORT FOR SYSTEM USE

Point of sale systems are complex, so you may have many doubts while using them. Having technical support personnel whenever necessary, either by phone or by email, should be essential when choosing the right software.

We have accounting , Business Consultant in UAE, manufacturing and point of sale systems for the administration of your SAP Business One business. For more information, we invite you to contact the email info@aaa-cas.com or through the form on our website.

WHAT IS THE IMPORTANCE OF A PAYROLL SYSTEM?

 The payment of the salary is something serious and must always be in a timely manner, since on the one hand the adequate fulfillment of this activity works as a motivation for the employees, in addition, it avoids dissatisfaction due to not receiving the payment of their job. In order to comply, there are tools such as a business management system that makes work easier, faster and more reliable.

 BENEFITS OF GOOD PAYROLL MANAGEMENT

 When companies have good Payroll services in UAE, work flow is efficient, there is productivity and confidence. In addition, organizations prevent problems with the treasury because by having good payroll methods they comply with the requirements of fiscal regulations.

 In order to achieve these advantages, the ideal is to implement SAP Business One Cloud , this system has different modules including one dedicated to payroll management. This software makes work more efficient as it minimizes errors, at the same time automates activities, saving time and effort.

 For the implementation of these systems to be a success. It is a Dubai company and specialized in distributing Auditors in UAE; offers the perfect support to implement in your organization for small and medium businesses.

 The benefits of using business software is that employees will get paid for their insurance benefits in accordance with the law, and will not risk losing them due to non-payment.

 With the use of payroll management, it is also ensured that there are no errors in the calculation process and that the fees and compensation of the employees are made on time. The program is efficient in its activities, it is also simple to use and can be used by payroll managers, human resources and even by employees in its self-service option.

 In addition, the time spent on tasks will be much less, therefore, the calculations will be made without investing large amounts of hours. This means that there is more productivity on the part of those in charge.

 It is very important to have a good payroll management since if employees have their payment late or incorrectly, they can make them feel upset and question their financial future in the company. This is an element so that the work environment begins to become negative, dissatisfied and distrustful.

 Now you know, a business software gives the security of being able to fulfill a payroll well done and on time. In addition, it leaves time for those in charge to allocate part of their day to other activities that have to do with operational processes.

 For greater security, companies like AAA-CAS with the experience of their consultants offer security, minimizing risks and guarantee that you will obtain the value that ERP Software solutions in Dubai  offers for your business management. Implementing these systems is simple if you have the best advice so that important processes such as payroll are well done, minimizing errors and time in their execution.

Read also: What is and what the role of external auditing in your company

What is and what the role of external auditing in your company

 

Learn about the role of external auditing and see how it can benefit your company.

 It is essential to submit any and all companies to the evaluation processes of how their resources are being used in order to improve them. In view of this, external Auditors in UAE, or independent auditing , as it is also known, emerged as part of the evolution of a company .

 It acts to ascertain all the internal procedures and policies defined by the company, making it possible to see whether the accounting and internal control systems are being effective and carried out within criteria that are healthy for the company's financial life.

 The external auditor works independently, with no employment relationship, and his attention is focused on the reliability of the accounting records. Most of the time, he also works in partnership with the internal auditor, to test the efficiency of the systems used.

 External and internal audits are usually linked to the accounting field and have common interests and a strong connection between their work. Usually, the internal audit works more as a coordination within the company, while the external audit seeks to prove the financial statements and, for this, it uses the results of the internal audit . Thus, these two areas should seek to unite their work to make better use of resources, benefits and skills.

 The work of verifying the equity and financial situation of companies is extremely important for future investors of funds and other business partnerships. As a security measure against the possibility of manipulating information, future investors demand that these statements be examined by a professional independent from the company and of recognized technical capacity.

 Qualified professionals,  must have an obligation to meet the company's needs with regard to the reliability of financial information, in addition to reviewing operations and internal control , generating reports and reports that prove their real financial situation. .

 Read also: Are you looking for ERP Accounting Software solutions in Dubai

 Do you have anything to add about the importance of external auditing? Share your opinion!